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From RFQ to
Bid Evaluation.

Without the procurement chase.

AI voice and email agents follow up with vendors, collect quotations and prepare TBE, CBE and award recommendations.

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Communication timelineProsurf
Prosurf vendor communication timeline showing calls, emails and quotation activity
Terms & RiskProsurf
Prosurf Terms and Risk view comparing commercial terms across vendors
Commercial Bid EvaluationProsurf
Prosurf Commercial Bid Evaluation comparing vendor pricing item by item

Sending the RFQ
is the easy part.

Then begins the chase.

Receipts. Reminders. Promised dates. Revised attachments. And finally, pages of quotations to compare.

Prosurf takes over from there.

Vendor communication

The chase,
handled.

Prosurf keeps every call, email and quotation connected to the right procurement package.

Call Agent

Calls vendors.
Captures the outcome.

Confirms RFQ receipt, follows up on pending quotations and records every commitment.

Call completed
Quote expected tomorrow Recording · Transcript · 01:12

Evaluation

Quotes are in.
The comparison is ready.

Technical requirements, commercial terms and deviations—organized vendor by vendor.

Commercial Bid Evaluation
Commercial Bid Evaluation in Prosurf comparing pricing, delivery and payment terms

Technical Bid Evaluation

Compliance and deviations, without the spreadsheet marathon.

See how every vendor responds to each technical requirement, with the supporting comment beside it.

Technical Bid Evaluation in Prosurf showing compliant and non-compliant vendor responses

Best single-vendor award.
Or the optimal split.

Prosurf does the comparison.
Your team makes the call.

Traceability

Click the answer.
See the evidence.

Every important value can take you back to the vendor document and page it came from.

Source traceability
Prosurf traceability view linking a commercial evaluation value to its source quotation page
VendorDocumentPageSource

Secure by design.

Commercially sensitive documents stay protected and auditable.

Customer-isolated dataSeparated by customer.

EncryptedIn transit and at rest.

No model trainingYour documents stay yours.

AuditableRevisions and actions remain traceable.

Works alongside your ERP. Not instead of it.

Stop chasing quotations.
Start evaluating them.

One workflow for vendor communication, quotation collection and bid evaluation.

Book a Prosurf demo +971 56 187 5134